Osakis City Council Proceedings

Osakis City Council – Regular Meeting
City Hall – 14 Nokomis Street East
February 12, 2024
7:00 PM
Editor’s Copy
Present: Dan Wessel, Laura Backes, Tim Thornbloom, Stephanie Finnegan, Al Larson
Motion by Backes, seconded by Thornbloom, to approve the agenda as presented with the addition of Osakis High School letter for School Resource Officer. Motion Carried
Motion by Larson, seconded by Finnegan, to approve the general consent items, removing the OT and PD reports from the consent items, including the January city bills in the amount of $658,020.19 and meeting minutes from January 8, 2023. Motion Carried
PROJECT #22: CLERK
Jacobson reviewed the city balance sheets. Council reviewed the funds in the savings and want to maximize the interest as much as possible. Negotiated 1% to 4.5% interest in savings account.
Motion by Larson, seconded by Finnegan, to approve new computers and setup with Networks for Hire in the amount of $5,082.00 and also look into upgrades for Gottwald and Gulbranson. Motion Carried
Motion by Backes, seconded by Larson, to approve Jacobson to attend the annual Clerks Conference in March. Motion Carried
PROJECT #60: ORDINANCE / ADMINISTRATIVE CITATION
Council will receive a printout from Gulbranson for all city fines.
Gulbranson drafted a letter to send to Jake Huebsch to review for the new process and how it will look.
Council wants Gulbranson to get the ride along done and get the letters sent.
PROJECT #60: ORDINANCE / PARKING ORDINANCE
Council discussed the winter parking ordinance and snow removal. Residence want to park on the street since it is nice weather. When there is no snow, they want the council to lift the winter parking ordinance of 12 am to 6 am parking on the street. Because we do have ordinance 71.03 in place to remove vehicles in periods of snow.
Motion by Thornbloom, seconded by Finnegan, to approve lifting ordinance 71.01 (H) for just this spring because of the unusual winter. Motion Carried
PROJECT #151: STREET REPAIR / PLANNING – PIKE STREET EAST
Council received information from WSB regarding the Pike Street East project and engineering costs.
Total estimated cost is $662,728. Council tabled this discussion until March for a final decision on the proposal of 30% costs being done now and to be able to bid later and apply for the grant.
PROJECT #441: PARK COMMITTEE
A final park concepts report was presented to the park group on January 30th. The group discussed the input from the public and the final design. Discussion of possible grants to apply for on both projects. The grants would require city participation of matching funds.
Page 2 of 4, February 12, 2024
Motion by Backes, seconded by Wessel, to approve the Park Master plan for Park Osagi and Central Park. Motion Carried
Motion by Wessel, seconded by Thornbloom, to approve change ordinance #138 for the establishment of a Park and Recreation Commission Advisory Board. Motion Carried
Motion by Backes, seconded by Thornbloom, to approve WSB bills in the amounts of $7,597.25 and $4,891.75. Motion Carried
PROJECT #197: WATER PLANT / WATER TOWER
Motion by Thornbloom, seconded by Larson, to approve pay Application #2 and #3 for a total of $31,752.80. Motion Carried
PROJECT #444: WASTEWATER PROJECT
Council reviewed a wastewater facility plan sent by Eric Meester.
Motion by Backes, seconded by Larson, to approve the bill from NERO Engineering in the amount of $23,440. Motion Carried
OPEN FLOOR
Motion by Thornbloom, seconded by Larson, to approve new First Responder member Stephanie Larson. Motion Carried.
PROJECT #312: PARK BEAUTIFICATION TEAM
Jordan Gedrose designed a plan form play equipment for the beach. Kral had no more updates at this time.
PROJECT #249: PLANNING & ZONING
Council reviewed a draft copy for an ordinance for solar energy systems in city limits. This ordinance consists of roof mounted, solar collectors, wall mounted and ground mounted systems. In addition to the ordinance, the city attorney commented on the decommissioning of the solar panels when their useful life is completed.
Randy Anderson commented on the Planning & Zoning’s discussion:
•Ordinance is based on other communities.
•Reasonable ordinance.
•Want a commitment from Walsh in writing to move forward with.
Council tabled this until Rollie Walsh submits something in writing for his property and to have Planning & Zoning review decommission language to be added to the ordinance.
PROJECT #43: BOARD OF REVIEW
Board of Review will be held Tuesday, April 9th, 2024. Todd County at 9 a.m. and Douglas County at 10 a.m.
PROJECT #160: OSAKIS PUBLIC SCHOOL
Mayor Wessel, Clerk Jacobson and Council Member Finnegan will be meeting with the school regarding the safe routes to school plan.
PROJECT #472: MN HOUSING ASSISTANCE PROGRAM
At the January meeting, the council voted to participate in the MN Housing Assistance Program for new home buyers.
Page 3 of 4, February 12, 2024
PROJECT #500: FLAG – MN STATE FLAG
Council member Larson discussed with the council the adoption of a resolution regarding the opposition to redesigning the MN State Flag and Seal.
PROJECT #196: FEE SCHEDULE
The council adopted the city 2024 fee schedule at the January meeting. The Fire Department and Public Works have been working on a fee schedule for the city to receive reimbursement from FEMA if the city should have a natural disaster and disaster aid is activated for costs of the cleanup, the city needs to have established fees in place.
Motion by Thornbloom, seconded by Larson, to approve the fee schedule for the Fire Department and Public Works for a natural disaster event. Motion Carried
PROJECT #42: CLEAN UP DAY
Clean Up Day has been scheduled for May 11th.
Motion by Wessel, seconded by Finnegan, to approve the $5 per item increase for Clean Up Day on May 11th, 2024. Motion Carried
PROJECT #427: RESIDENTIAL LETTER
Council members have been requested to submit information by February 29th.
PROJECT #369: CENTERPOINT ENERGY
City received a letter from Centerpoint Energy regarding the rate increase for 2024 and 2025.
PROJECT #7: COMMUNITY CENTER
Bids for walls and ceiling:
•Builders Firstsource – $3,352.73 (materials)
•Prairie View Construction – $4,050 (labor)
•Calm Water Construction – $6,950 (labor)
Quotes for the flooring (materials and labor):
•Scott’s Floor Service – $4,050
•Arnquist Flooring – $4,163.12
Al Neumann stated the Osakis Senior Club would purchase a new stove/oven in the same style as the existing one. Cost is $6,612.00
Motion by Backes, seconded by Finnegan, to approve the bid for the walls and ceiling materials to Builders Firstsource in the amount of $3,352.73. Motion Carried
Motion by Finnegan, seconded by Thornbloom, to approve the bid for labor (walls and ceiling) to Prairie View Construction in the amount of $4,050. Motion Carried
Motion by Backes, seconded by Thornbloom, to approve the quote for the flooring to Scott’s Floor Service in the amount of $4,050.00 Motion Carried
PROJECT #104: MAYOR APPOINTMENTS
Council received the 2024 Mayor Appointments. Members of the Park and Recreation Advisory Commission should be designated.
Page 4 of 4, February 12, 2024
The following members have stated they would commit the board for at least 2 years:
•Justin Dahlheimer – city resident
•Sharon Fredrickson – city resident
•Ryan Peterson – business representative
•Amber Kral – rural Osakis
•Al Neumann – rural Osakis
•Al Larson – council designation
Motion by Thornbloom, seconded by Backes, to approve the Mayor Appointments for 2024. Motion Carried
Resolution 2024-03 was presented by Backes, seconded by Larson, to approve Mayor Daniel Wessel and City Clerk Angela Jacobson as corporate authorized signers. When put to a vote, the resolution passed unanimously.
PROJECT #321: VISITOR’S CENTER
Council was informed the carpet and flooring is ordered and will be installed when it is received.
PROJECT #160: OSAKIS PUBLIC SCHOOL
Council received a letter from Superintendent Justin Dahlheimer regarding a School Resource Officer.
Council will discuss at the March meeting.
Motion by Larson, seconded by Wessel, to adjourn the meeting at 9:30 p.m. Motion Carried.
M20C
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__________________________ ____________________________________
Mayor – Daniel J. Wessel City Clerk/Treasurer – Angela A. Jacobson